✅ 100% free · No sign-up · Right in your browser

🔑 Fill in a property handover protocol – free

Moving in or out? Document meter readings, keys and the condition of every room right at the appointment – filled in on your phone in the browser and signed digitally by both sides. Free and without an account.

Start filling it in – free ⬇️ Download blank PDF

🔒 Nothing gets uploaded · 🇩🇪 Provider servers in Germany · ✍️ eIDAS signature

Done in 3 steps

No printing, no scanning, no “I’ll do it later”.

Fill in

Every field of the template is presented to you one by one – right in the browser, on your phone too.

Sign

Draw with your finger, scan your real signature from paper or insert your saved one.

Done

Download and send the PDF – or invite the other party to sign via link.

What’s inside

All the important points are prepared – you just fill in the blanks.

Address of the apartment, move-in or move-out
Landlord and tenant
Meter readings: electricity, gas, water, heating
Keys handed over, with numbers
Condition of kitchen, bathroom, living room, bedroom, hallway
Defects found and agreed follow-up work
Signatures of both parties

Why fill it in with Tamgara?

💸

Completely free

No sign-up, no subscription, no watermarks. Template, filling in, signing and download – all free.

🔒

Stays on your device

Filling in and signing happen entirely in your browser. Your document is never uploaded anywhere.

✍️

A real signature

Draw with your finger or scan your paper signature – it ends up as clean ink in the PDF (eIDAS: simple electronic signature).

👥

Let others sign

Invite the other party via link: they sign in the browser, with live status and a signature report.

Ready? Your document is waiting.

Open the template and just start – a few minutes later you’ll have the finished, signed PDF.

Start filling it in – free

Frequently asked questions

Why is a handover protocol so important?

It records the condition of the apartment on the day of handover. Without it, disputes about the deposit or repairs come down to word against word – with it, you have evidence.

Does it work for move-in and move-out?

Yes. At the top you simply tick whether the handover happens at move-in or move-out. Ideally, complete a separate protocol for each.

Can I fill it in during the appointment?

Yes – that’s exactly what it’s made for. Open the template on your phone, walk through the rooms together, enter everything and both sign right on the screen.

Should we take photos?

Absolutely. Photograph defects and meter readings as well and keep the pictures together with the protocol PDF – together they make complete documentation.

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Note: this template is a carefully prepared sample for simple everyday cases, provided without guarantee and no substitute for legal advice. Tamgara creates simple electronic signatures under the eIDAS regulation; it is not suitable for documents that legally require written form.